Keeping our inboxes organized can be a bit of a nightmare. If you’re like me, your inbox is an extension of your task list, which makes everything a bit harder to keep straight. With the constant flood of messages, it’s hard to have insight into what you need to do, what you’ve responded to, and what’s important.
The key to optimizing an inbox is using the tools at your disposal to making it work for you – and therefore, eliminating some work!
If your inbox is a little out of control, I recommend starting with using these three labels/categories to give you visibility into what’s in store for you.
Continue reading “3 Inbox Labels You Need to Use”
When we think about task management tools, we consider all the ways they can help us work better, faster, more efficiently. But have you ever looked at your favorite tool and considered how you could use it to improve your life?
I’ve been using the task/project management tool Trello for almost ten years and have gotten creative with how I organize not only my work but my personal life using their flexible boards. Any time I feel like I need to create a special notebook or folder for information, I ask myself if what I’m looking to organize would be better set up in Trello. More often than not, the answer is yes!
Now, admittedly, I could go on and on about all the amazing ways you can use Trello, but below are my top 5 favorite personal board ideas.
Continue reading “5 Personal Board Ideas for Trello”
Whether you’re running your business solo or have hired help, doing too much manual work can feel like a grind. I mean, how many times have you thought, “Ugh, this again?” Manual work is just that… work. The tasks never go away or get easier if we continue to do them from scratch every time.
Another unfortunate byproduct of manual work is the increased possibility of making errors – especially if we’re working too fast or are buried in work.
Utilizing automations can save you time, headaches, and mistakes when you used thoughtfully. But where do you start? I suggest starting with these five simple automations.
Continue reading “5 Ways to Build Automation into Your Business”
As a business owner, you’re frequently wrestling with the challenge of how to get all the things done. How do you balance client/customer work and business development? How do you set priorities? How do you stay on task? How do you keep track of it all?
I get it. As a fellow entrepreneur, I understand there are unique challenges as you try to balance being the Chief of Everything and the CEO.
I have to tell you – there aren’t any secret tricks or hacks that will make you more productive. Our ability to get more done without draining the tank or operating in a constant state of overwhelm boils down to one thing… creating a solid foundation.
These 5 steps will help you strip your productivity habits down to the basics and rebuild so that no matter what comes your way, you can manage all the things without losing your mind.
Continue reading “5 Steps to Becoming a More Productive Entrepreneur”
We’ve all been there.
We start getting overwhelmed by how much we have to get done. We decide it’s time to make a change. We google “best task management tools” and pick the one with the best reviews.
Things start out really well. We load in all our tasks, get all the labels/tags figured out, maybe link it to our digital calendars. Things are going to be different this time. This time it’s going to stick.
Except, two weeks later, we have a rush of work, and life gets a little hectic, and that task management tool… ugh! It’s just more work to “catch up” tracking our tasks. So we stop using it.
Don’t worry – it happens to the best of us. However, if you’re tired of the cycle, you can break it by no longer making these three mistakes when selecting a task management tool.
Continue reading “Top 3 Mistakes Made When Selecting a Task Management Tool”
Call it whatever you want – on some level we all experience some level of guilt around our jobs, especially if our work is particularly demanding. Today, there’s a focused emphasis on “Mom Guilt” but the reality is that dads experience it, caregivers experience it, married people experience it, single people experience it. Unfortunately, the guilt is real for most workers.
Why is guilt so prevalent in our society? First, it’s important to note that this guilt is nothing new. We’re just talking about it more – and making more memes about it. However, due to the climbing cost of living, we have more people in the workforce who are working longer hours to make ends meet, which is resulting in less time at home with our loved ones. Also, technology, while wonderful, is keeping us perpetually connected to both work and home, stretching our attention to full life awareness at all times. We’re hyperaware of all the things we aren’t doing and all the people we aren’t spending time with.
Work Guilt can be overwhelming and lead to emotionality, rash decisions, and mental breakdowns. While you may not be able to change the circumstances around the core of the work guilt (if you have to work, you have to work), there are ways we can manage how we feel.
Continue reading “How to Handle Work Guilt”
You’re working your little heart out, losing track of time, and starting to consider hiring a little extra help. And you begin to wonder, “Am I ready for a virtual assistant?”
The reality is if you’re starting to wonder if you’re ready for a virtual assistant you may actually be in desperate need of one.
That brings us to tip #1…
Tip #1: Hire a virtual assistant before you need one.
Hire a VA to help you scale your business, not to dig you out from being buried by it.
If you’re already buried, that’s okay. Let’s get you positioned to hire the right person, fast.
Tip #2: Know what you’re looking for.
Continue reading “7 Tips for Hiring a Virtual Assistant”
The real title of this blog post should be “The Crazy Amazing Benefits of Hiring a Real-Life Virtual Assistant Instead of Doing Everything Yourself or Relying on Technology.”
But that’s not catchy.
I hear it all the time. “With all the technology today, why should I hire a virtual assistant?”
Simple. Technology can’t replace human critical thinking, strategy, brand awareness, autonomous behavior, compassionate response, and much more – all at once.
Sure, there are plenty of ‘virtual assistants’ out there – Alexa, Echo, Siri, Google Assistant, and tools to automate your business. You can set up all your systems and hope they do exactly what you’d like them to do. But chances are you going to spend more time managing your tools than you will be working on your business and still none of those tools can apply years of administrative and business expertise to make sure you make the right decisions for your business.
Sold yet? No?
Continue reading “Why You Should Hire a Virtual Assistant”
Have you ever heard someone say, “I’m a pro at multitasking!”?
Maybe you’ve said it yourself.
I have bad news. Multitaskers may not be as productive and tuned-in as they think they are. Studies have shown time and time again that not only is multitasking less efficient, but it may actually be impossible.
Don’t believe me? Here’s an interesting article on multitasking research.
Now, I’m not here to be accusatory. I’ve definitely been there. Up until a few years ago, I would have insisted that I was the queen of multitasking. And then, suddenly, I realized I wasn’t.
I had taken a job as an assistant to three executives, plus my role required project management work. My brain was constantly running in eight different directions and while I was able to keep myself organized, I found it was taking me longer and longer to get through tasks that were seemingly simple. Why was it taking me so long to book travel and get it on calendars? Expense reports were taking twice as long to get done. And I just couldn’t seem to get my project reports sent out. I was drowning.
Something had to change.
Continue reading “Stop Multitasking and Focus”
Being productive isn’t something you just “are”. Productivity stems from having numerous tools in your toolbox to tackle the hundreds of tasks that get thrown at us every week.
In addition to setting daily priorities and scheduling my to-dos, I have one more big trick up my sleeve to keep the overwhelm at a minimum. I batch my work.
What exactly is batching your work?
Continue reading “Batching Work: Your Productivity Super Tool”