When we think about task management tools, we consider all the ways they can help us work better, faster, more efficiently. But have you ever looked at your favorite tool and considered how you could use it to improve your life?
I’ve been using the task/project management tool Trello for almost ten years and have gotten creative with how I organize not only my work but my personal life using their flexible boards. Any time I feel like I need to create a special notebook or folder for information, I ask myself if what I’m looking to organize would be better set up in Trello. More often than not, the answer is yes!
Now, admittedly, I could go on and on about all the amazing ways you can use Trello, but below are my top 5 favorite personal board ideas.
Continue reading “5 Personal Board Ideas for Trello”
One of the biggest pain points with organization that has a significant impact on our productivity is the existence of piles. And when I say piles, I mean both physical and digital piles. For example, stacks of mail, unpacked boxes, unread email, a full but clean dishwasher. Things pile up and suddenly getting through the pile is no longer a task – it’s a project.
I offer a number of tools to help you work through the piles (have you checked out Detox Your Inbox?!) but let’s talk about how you stop piles from starting in the first place.
All you need to know is three little words…
Continue reading “Staying Organized with the One-Touch Rule”
As a business owner, you’re frequently wrestling with the challenge of how to get all the things done. How do you balance client/customer work and business development? How do you set priorities? How do you stay on task? How do you keep track of it all?
I get it. As a fellow entrepreneur, I understand there are unique challenges as you try to balance being the Chief of Everything and the CEO.
I have to tell you – there aren’t any secret tricks or hacks that will make you more productive. Our ability to get more done without draining the tank or operating in a constant state of overwhelm boils down to one thing… creating a solid foundation.
These 5 steps will help you strip your productivity habits down to the basics and rebuild so that no matter what comes your way, you can manage all the things without losing your mind.
Continue reading “5 Steps to Becoming a More Productive Entrepreneur”
Planning an event for your company or business can be an insanely overwhelming. The sheer number of details can trip planners up. However, have no fear – there is a method to the madness. You just need to have some insight and help.
Whether putting together an all-day meeting or holiday party, the tips below will set you on the right path to hosting a successful event.
Have a clear purpose and audience for the event.
The first step in any event planning is getting clear about the purpose of gathering everyone and defining who needs to be in attendance. The purpose and audience dictate the rest of the planning parameters, including venue, budget, meals, and materials needed.
Continue reading “10 Tips for Planning a Successful Event”
Digital records management isn’t something we spend time thinking about until we need to find a file. We spend far too much time searching, wondering where we would have thought to save the file when we were working in it. Frustration sets in as we jam every term possible into the search bar and still we have to sort through file after file to find what we need.
I personally despise wasting time looking for files. It’s one of those delays that drives me nuts mainly because it’s so easy to prevent.
If you’re relating to this, don’t worry – most people do. We’ve become disorganized digital hoarders. With endless storage capacity and search functions, we aren’t as discerning about what we’re saving and how it’s organized.
Continue reading “7 Tips to Clean Up Your Digital Files”
Unsurprisingly, email tends to be most workers’ biggest headache. Whether it’s a burning desire to document everything or senders just like the ease of email, we are inundated with messages at all hours of the day.
How do we manage the chaos?
Well, first, start thinking of your inbox as a tool, not the bane of your existence. There are a lot of functionalities built into email clients to make our lives easier – we just have to discover them or actually use them.
So, set some time aside today and let’s get organized!
Continue reading “Tips for Email Management”
The real title of this blog post should be “The Crazy Amazing Benefits of Hiring a Real-Life Virtual Assistant Instead of Doing Everything Yourself or Relying on Technology.”
But that’s not catchy.
I hear it all the time. “With all the technology today, why should I hire a virtual assistant?”
Simple. Technology can’t replace human critical thinking, strategy, brand awareness, autonomous behavior, compassionate response, and much more – all at once.
Sure, there are plenty of ‘virtual assistants’ out there – Alexa, Echo, Siri, Google Assistant, and tools to automate your business. You can set up all your systems and hope they do exactly what you’d like them to do. But chances are you going to spend more time managing your tools than you will be working on your business and still none of those tools can apply years of administrative and business expertise to make sure you make the right decisions for your business.
Sold yet? No?
Continue reading “Why You Should Hire a Virtual Assistant”
In our ever-connected world, we are being drained by our work. Access to email means your boss can find you wherever, whenever. Customers and colleagues are using social media for business at alarming rates. Throw in collaboration and communication tools like Slack, workflow managers, chat, text, *gasp* the phone… and the idea of unplugging becomes downright laughable.
On top of all this communicating, you have to get actual work done and live a life.
It’s enough to drive people absolutely mad. And I’ve seen it happen.
I’ve been there.
Years ago, I was working myself to insanity because I felt an overpowering sensation of indebtedness to my job and an unwavering commitment to an unscalable definition of good customer service. I was always on-call, responding to emails within moments of receiving them and handling tasks quickly because I didn’t want to be a bottleneck in productivity. People would politely chastise me, “It’s so late! This isn’t urgent!” But for me, it was. Good customer service meant dealing with every single task with a sense of accessibility and urgency.
But the burnout hit me hard.
Continue reading “How to Protect Your Time and Energy by Creating Boundaries”
Color coding your calendar is one of those organizational tricks that most people shrug off. Either they think it takes too much time or they won’t implement it or it is just plain frivolous.
I’m here to tell you – if you aren’t color coding your calendar, you’re missing out.
Color coding your calendar allows you to see how your time will be used at a glance. Colors can be used to distinguish between projects, clients, meeting types, activity types. You name it. You will know in a matter of seconds how your time is allocated just by looking at colors.
The system will take you a mere few moments to set up and I guarantee you’ll see the benefits immediately.
How to color code?
Continue reading “How to Color Code Your Calendar”
Being productive isn’t something you just “are”. Productivity stems from having numerous tools in your toolbox to tackle the hundreds of tasks that get thrown at us every week.
In addition to setting daily priorities and scheduling my to-dos, I have one more big trick up my sleeve to keep the overwhelm at a minimum. I batch my work.
What exactly is batching your work?
Continue reading “Batching Work: Your Productivity Super Tool”